Crawford County, PA Property Records

    Crawford County has a population of approximately 82,089, making it Pennsylvania's 35th-most populous county. The county seat is Meadville, a city of roughly 12,000 residents and home to Allegheny College. Crawford County also includes Titusville, where Edwin Drake's 1859 oil well launched the American petroleum industry.

    Crawford County is dominated geographically by lakes and forests. Pymatuning Reservoir, Pennsylvania's largest lake, shared with Ohio, runs along the county's western border, anchoring Pymatuning State Park. Conneaut Lake, further east, is the county's other major recreational draw.

    The typical home value in Crawford County is $160,004, up 6.8% over the past year. Homes go to pending in around 23 days, making Crawford County one of the faster-moving markets in the state relative to its price tier. The median sale price is $156,633 with a sale-to-list ratio of 0.982; nearly 28% of recent sales closed above list price, signaling competitive conditions in entry-level segments.

    Per Federal Reserve Economic Data (FRED), roughly 27% of Crawford County households spend 30% or more of their income on housing costs (ACS 5-year estimate). With a county median household income of approximately $62,989, housing affordability is modestly better than the statewide average, driven by the county's comparatively low home prices relative to income.

    Who Keeps the Official Land Records

    All official land records in Crawford County are maintained by the Crawford County Register and Recorder's Office, a combined office handling Recorder of Deeds (land records) and Register of Wills (estate records) under a single elected official.

    The current Register and Recorder is Marlo B. Urey, with Jennifer Hilson serving as Deputy. The office is located at the Crawford County Courthouse, 903 Diamond Park, Meadville, PA 16335.

    Recorded land records are available online from 1954 to the present through Landex Remote. Land records go back to 1800, with pre-1954 records accessible in person at the office. Note that data from 1954 through 1974 (except Power of Attorneys, which are being reviewed from 1954 through 1986) appears as verified in Landex but is under staff review for accuracy. For records from this period, confirm all data with the Index Books in the Recorder of Deeds office before relying on Landex results.

    E-recording is available through four vendors: Simplifile, EPN, CSC, and Indecomm Global Services. Crawford County offers the broadest e-recording vendor choice of any county in the state. As of September 20, 2018, Crawford County no longer requires separate checks for state and local PA Realty Transfer Tax. A single check covering the full 2% may be submitted at the time of recording.

    What Crawford County Property Records Include

    The Crawford County Register and Recorder's Office maintains all instruments affecting real property within the county. Recorded documents include deeds, mortgages, mortgage satisfactions, mortgage releases, agreements (articles of agreements, oil and gas leases, and similar), UCC filings, powers of attorney, and notary public commissions.

    Pennsylvania uses a recorded land title system statewide. Documents are recorded in the order received and indexed by party name, document type, and recording date. All land-related documents are publicly accessible.

    Crawford County's records extend back to 1800, reflecting its history as part of the Holland Land Company territory and its role in Pennsylvania's early oil industry. Oil and gas leases are a common instrument type in older and current title chains throughout the county.

    The office also maintains estate records, probate proceedings, and wills through the Register of Wills function. All estate records from 1991 to the present are available online.

    How to Access Crawford County Property Records

    Crawford County property records can be accessed via Landex Remote online, in person at the courthouse, by phone/email, by mail, or via e-recording (four vendors available).

    Online Access (Landex Remote, Subscription)

    Crawford County uses Landex Remote for remote access to recorded documents. Subscribe. Records from 1954 to the present are online; records back to 1800 are accessible in person. Caution: Landex data from 1954–1974 (and Power of Attorney records from 1954–1986) is under accuracy review by staff. Confirm against the Index Books in the office for that period.

    In Person

    Visitors may search records at the Register and Recorder's Office during regular hours. Address: Crawford County Courthouse, 903 Diamond Park, Meadville, PA 16335, Hours: Monday–Friday, 8:30 a.m.–4:30 p.m, Copy fees: $0.50/page (mailed or faxed, upon written request with fees); certification adds $1.50.

    By Phone/Email

    Call (814) 373-2537 or email murey@co.crawford.pa.us during office hours for recording inquiries and fee quotes. Use the online fee calculator.

    By Mail/Overnight

    Mail documents for recording to Crawford County Register and Recorder, 903 Diamond Park, Meadville, PA 16335. Include the appropriate fees and a self-addressed return envelope.

    E-Recording (Four Vendors)

    Crawford County accepts e-recording through four vendors:

    What's Not at the Recorder's Office (But Matters for Property Research)

    The Register and Recorder's Office holds recorded title instruments only. Assessed values, parcel characteristics, and property tax records are maintained by the Crawford County Assessment Office. GIS and parcel mapping are available through the Crawford County GIS Department and its open data portal.

    Delinquent real estate taxes can be paid online. Zoning questions should be directed to individual municipalities or to the Crawford County Planning Commission at (814) 333-7341. For statewide millage and finance data, consult the Pennsylvania Department of Community and Economic Development (DCED).

    Meadville and Titusville, as the county's two cities, maintain their own municipal zoning, building permits, and local earned income tax functions. Researchers working on properties within either city should confirm which queries are handled at the city level versus the county level.

    Step-by-Step: How to Pull a Deed Online

    Crawford County uses Landex Remote for online access. Here are the steps:

    • Subscribe at landex.com/remote and fund a debit account. Launch the Landex Remote client and select Crawford County.

    • Search by grantor/grantee name, document type, recording date range, or other available criteria.

    • Review results and note the instrument number, book, and page reference, and recording date.

    • For records from 1954–1974 (or Power of Attorneys from 1954–1986), verify Landex data against the Index Books in the Register and Recorder's Office. This period is under accuracy review by staff.

    • For records predating 1954, visit the office in person at 903 Diamond Park, Meadville, during regular hours.

    • For certified copies, contact the office at (814) 373-2537. Include a written request and fees ($0.50/page plus $1.50 certification).

    Cities & Towns in Crawford County (and Their Record Custodians)

    The Crawford County Register and Recorder's Office is the single official custodian of recorded property documents for all 52 municipalities in Crawford County, comprising 2 cities, 22 boroughs, and 28 townships.

    • Cities: Meadville and Titusville.

    • Boroughs: Cambridge Springs, Centerville, Cochranton, Conneaut Lake, Conneautville, Espyville, Hydetown, Guys Mills, Harmonsburg, Linesville, Meadville, Saegertown, Spartansburg, Springboro, Stoneboro, Townville, Venango, Woodcock, and others.

    • Townships: Athens, Beaver, Bloomfield, Cambridge, Cussewago, East Fairfield, East Mead, East Fallowfield, Greenwood, Hayfield, Mead, Oil Creek, Pine, Randolph, Rockdale, Rome, Sadsbury, Salem, South Shenango, Spring, Steuben, Summit, Troy, Union, Vernon, West Fallowfield, West Mead, Woodcock, and others.

    Municipality list per county, sources, and Wikipedia.

    City/Town Resources for Assessments & Taxes

    Property assessments are handled centrally by the Crawford County Assessment Office. The GIS Department provides online parcel and mapping data.

    Meadville and Titusville each maintain their own city administrations for zoning, building permits, and local earned income tax. For zoning information across the county, contact the Crawford County Planning Commission at (814) 333-7341. For delinquent real estate taxes, use the online payment portal.

    For statewide data, consult the Pennsylvania DCED.

    Crawford County-Specific Nuances

    • Crawford County accepts electronic recording through Simplifile (800-460-5657), EPN (888-325-3365), CSC (866-652-0111), and Indecomm Global Services (877-272-5250).

    Most PA counties offer one or two e-recording vendors. Having four options gives submitters flexibility to choose the platform that best integrates with their workflow. Contact the vendor of your choice directly to set up an account.

    • Single check covers both state and local RTT (since September 20, 2018). Crawford County no longer requires separate checks for the state 1% and local 1% portions of the Pennsylvania Realty Transfer Tax. A single check for the full 2% (or whichever percentage applies) may be submitted at the time of recording. This simplifies closings compared to counties that still require two checks. Confirm the current policy with the office at (814) 373-2537, as this was a policy change from standard PA practice.

    • UPI required since November 29, 2018. A $20 fee may be shared with the recording fee. All documents identified in the Uniform Parcel Identifier Ordinance (adopted by the Crawford County Commissioners effective November 29, 2018) must have a UPI number before recording. The fee is $20 per parcel, and, unusually, it may be added to the same check as the recording fee rather than requiring a separate payment.

    • Landex 1954–1974 data accuracy caveat. Records from 1954 through 1974 (except Power of Attorneys from 1954 through 1986) are available online in Landex but are under active staff review for accuracy. For title research covering this period, confirm all Landex results against the physical Index Books held at the Register and Recorder's Office. Do not rely solely on Landex output for this date range.

    • Records back to 1800 in-office, online from 1954 only. Crawford County's land records reach back to the county's 1800 formation. Digital online access via Landex began in 1954. For deeds, mortgages, and other instruments from 1800 to 1953, an in-person visit to 903 Diamond Park in Meadville is required during regular office hours.

    • E-filed trust deed printing fee (effective November 17, 2025). For electronically filed deeds going into or out of a Trust where the submitter claims RTT exemption (using Rev-183 Statement of Value plus a copy of the Trust as supporting documents), the office will charge $0.50 per page to print the Trust. This is a new fee specific to e-filed trust documents only.

    • Oil and gas leases are a common instrument type. Crawford County's history as part of Pennsylvania's northwestern oil and gas region means that oil and gas leases, memoranda of oil and gas leases, and related mineral instruments are routinely recorded at the Register and Recorder's Office.

    Researchers conducting title searches on older properties should include a search for oil and gas leases in addition to standard deed and mortgage searches.

    • Online fee calculator available. Crawford County provides an online fee calculator for the main recording documents. Use this tool before preparing submissions to avoid fee errors. The full list of recordable documents and fees is also available on the county website.

    Typical Contents of a Crawford County Property Record

    When reviewing official property records at the Crawford County Register and Recorder's Office, you will typically find instruments containing:

    • Deeds:

      • Grantor and grantee names.

      • Full legal description of the property.

      • Consideration amount.

      • Certificate of Residence for the grantee.

      • UPI number (required; $20 per parcel).

      • Notarial acknowledgment: state, county, date, person appearing, notary signature, stamp, and expiration date. Acknowledgment date on or after execution date.

      • Municipality and county of the property.

      • Deed type (warranty, quitclaim, corrective, distribution, trustee, mineral, etc.).

    • Mortgages and Discharges:

      • Lender and borrower names; loan amount and terms.

      • Mortgage satisfactions, releases, and assignments.

    • Oil & Gas Leases and Agreements:

      • Parties, legal description, lease term, and royalty terms.

      • Articles of agreement and related instruments.

      • Memoranda of oil and gas leases.

    • Other Instruments:

      • UCC financing statements.

      • Powers of attorney and notary public commissions.

    Recording Changes to Property Titles

    All new deeds, mortgages, satisfactions, easements, leases, and other instruments affecting real property in Crawford County must be recorded with the Register and Recorder's Office. Submissions are accepted in person, by mail, or via e-recording (four vendors).

    Before recording any deed, the parcel must have a Uniform Parcel Identifier (UPI) number; the $20 per parcel fee may be included on the same check as the recording fee. Every document must be properly executed, signed, and acknowledged.

    The acknowledgment must include the state, county, date, person appearing, notary signature, stamp, and expiration date; the acknowledgment date cannot predate the execution date.

    Pennsylvania's standard 2% realty transfer tax applies to most deed transactions. Crawford County accepts a single check for both the state and local portions of the RTT (in effect since September 20, 2018).

    A Statement of Value (Rev-183) is required when consideration is not fully stated or when a tax exemption is claimed. For trust deed e-filings claiming RTT exemption, an additional $0.50/page fee applies for printing the copy of the Trust.

    Practical Research Flow (Checklist)

    A practical approach for researching property records in Crawford County, PA:

    • Locate the parcel via GIS. Use crawfordcountypa.net/GIS or the open data portal to identify the parcel and confirm the municipality.

    • Review assessment data. Contact the Crawford County Assessment Office for assessed values and parcel characteristics.

    • Search recorded documents via Landex Remote. Subscribe at landex.com/remote. Search by name, document type, or recording date.

    • Verify 1954–1974 (and 1954–1986 Power of Attorney) records in person. Landex data for these periods is under accuracy review. Confirm against Index Books at 903 Diamond Park before relying on online results for this date range.

    • For pre-1954 records, visit the office. Records from 1800 to 1953 are available in person only.

    • Search for oil and gas leases. For older Crawford County properties, include oil and gas leases and mineral instruments in your title search.

    • Check delinquent tax status. Pay or verify delinquent taxes at cctaxes.crawfordcountypa.net/TaxClaimOnlinePayment/.

    • Verify fees and UPI before submitting. Use the online fee calculator and confirm UPI status before mailing or e-recording any document.

    Appendix A: Municipalities in Crawford County

    Crawford County has 2 cities, 22 boroughs, and 28 townships, 52 incorporated municipalities in total.

    • Cities: Meadville and Titusville.

    • Boroughs: Cambridge Springs, Centerville, Cochranton, Conneaut Lake, Conneautville, Espyville, Guys Mills, Harmonsburg, Hydetown, Linesville, Saegertown, Spartansburg, Springboro, Stoneboro, Townville, Venango, Woodcock, and others per county records.

    • Townships: Athens, Beaver, Bloomfield, Cambridge, Cussewago, East Fairfield, East Fallowfield, East Mead, Greenwood, Hayfield, Mead, Oil Creek, Pine, Randolph, Rockdale, Rome, Sadsbury, Salem, South Shenango, Spring, Steuben, Summit, Troy, Union, Vernon, West Fallowfield, West Mead, Woodcock, and others per county records.

    Municipality list per county, sources, and Wikipedia.

    Appendix B: Key Contacts & Portals